UPMin – ITO

The internet access policy is designed to ensure the responsible use of internet resources, while also providing users with the tools they need to succeed academically or professionally. All users of the university’s internet resources are required to comply with this policy, which is intended to promote a safe and productive computing environment.

University Internet Access

1. Students, faculty members, REPS, and administrative staff members are granted free access to the internet.
2. University-funded projects will have free internet access, provided they register their devices with the ITO. The project head must present the notarized contracts of service of the personnel and submit a letter of request indicating the service duration of each personnel.
3. Externally funded projects of the university, such as those funded by the Department of Science and Technology (DOST), are also granted free internet access for all research personnel working on the project. The project head must submit a request to the ITO for approval, along with the notarized contracts of service of the personnel involved. Their devices must also be registered with the ITO.
4. Non-university organizations, such as cooperatives and concessionaires, may be granted internet access for a fee of PHP 200 per month per device. Requests for connection must be addressed to the Office of the Chancellor for approval, endorsed by the ITO. Payment will be made at the Cash Office and a copy of the receipt must be submitted to the ITO.
5. Setting up of unauthorized network devices and rogue access points/network/hotspots (an access point installed on a network without the ITO’s permission) is strictly prohibited.
6. Users are only allowed to connect to their designated hotspots, which are categorized as follows:
   • UPMIN_STAFF: For administrative staff, REPS, and project staff members.
   • UPMIN_FACULTY: For faculty members.
   • UPMIN_STUDENT: For bonafide students.
   • UPMIN_GUESTS: For authorized guests.
7. Users connecting to the internet resources of the university must comply with the Acceptable Use Policy for IT Resources of the UP System.
8. Users are responsible for ensuring the security of their devices and accounts, including not sharing passwords or other confidential information.
9. The university reserves the right to monitor internet usage for security and productivity purposes. This monitoring includes analyzing network traffic.
10. Users must use internet resources responsibly and prioritize academic or work-related activities. Bandwidth abuse, which includes using the internet for illegal file-sharing or streaming excessive amounts of multimedia content, will not be tolerated. 
11. Any violation of the university’s internet access policy may result in disciplinary action, including revocation of internet access.
12. The university reserves the right to modify this policy at any time to meet changing business needs or to comply with legal or regulatory requirements of the UP System.

Device Registration

1. All students, faculty members, REPS, and administrative staff who wish to access the university’s network resources must register their devices with the ITO. 
2. Users who fail to register their devices with the ITO will not be allowed to access the university’s network resources. Unauthorized devices found on the network will be immediately disconnected without prior notice. 
3. Each user is allowed a maximum of two (2) devices only, consisting of one (1) laptop/computer unit and one (1) mobile phone.
4. As part of the registration process, the ITO will collect the device’s MAC address. The MAC address is a unique identifier that is used to distinguish one device from another on the network. By acquiring the MAC address, the ITO can monitor network traffic, detect unauthorized access, and troubleshoot network issues.
5. Students who are currently enrolled in the semester are allowed to access the UPMIN_STUDENT network only. Students must register with the following requirements:
   • Updated certificate of registration (Form 5)
   • UP Mindanao student ID or any valid ID

The same requirements will also be needed for reconnections due to cases such as reformatting. For device replacements, students must bring their old device to the ITO with their Form 5 and valid ID for a connection reset, or submit a request letter if the old device is defective or unretrievable.

6. Faculty members must be employed at the university and present their employee ID upon registration. Newly hired faculty members who have not yet obtained their employee IDs may present their employee numbers instead. However, they must be endorsed by their college deans via a letter of request in order to access the UPMIN_FACULTY network. Individual registrations at the ITO must be presented with any valid ID.
7. Administrative staff, REPS, and project staff members who wish to access the internet resources must be endorsed by their unit/project head through a letter of request. These users are allowed to access the UPMIN_STAFF network only. Upon registration, employees must secure their employee number from the HRDO and present it to the ITO along with a valid ID. Contract of service personnel must present their notarized contract and inform the ITO of their service duration.
8. For authorized guests attending events or meetings on the campus, WiFi access will be provided through the UPMIN_GUEST network only. Event organizers must request access to the WiFi from the ITO.
9. By registering their devices with the ITO, users are acknowledging their responsibility to use the university’s network resources in a responsible and ethical manner. Any violations of the Acceptable Use Policy for IT Resources of the UP System will be subject to disciplinary action.

Note: The current policy on internet access allows each constituent to connect up to two (2) devices (1 laptop and 1 mobile device) as this is deemed sufficient to access UP Mindanao Health Check Scorecard. There may be changes to this policy in case of changes in COVID-19 regulations and it will be communicated to all users through official channels.

Device Registration Requirements